首页
外语
计算机
考研
公务员
职业资格
财经
工程
司法
医学
专升本
自考
实用职业技能
登录
外语
English Business Letter Format I. Demands of stationery —the first page is with a letterhead —other pages are of【T1】 and color【T
English Business Letter Format I. Demands of stationery —the first page is with a letterhead —other pages are of【T1】 and color【T
admin
2016-08-19
21
问题
English Business Letter Format
I. Demands of stationery
—the first page is with a letterhead
—other pages are of【T1】 and color【T1】______
—one thing a personal letter should【T2】 : using letterhead【T2】______
II. Important Matters for typing a business letter
—identical typeface and size
—correct grammar and spelling
—neat【T3】【T3】______
—use of【T4】 to promote the appearance of the letter【T4】______
III. Sections of a traditional business letter
A. Return address
—justifying each line
—putting it at the top normally
—excluding【T5】【T5】______
B. The date of the letter
—white space between the return address and the date being【T6】【T6】______
nowadays
C【T7】【T7】______
—consisting of the receiver’s name and his/her address
D. Ways to【T8】 the intended recipient【T8】______
E. The main part
—both indented paragraphs and block paragraphs being【T9】【T9】______
—fully squared paragraphs being cautiously avoided
F.【T10】【T10】______
G. The writer’s typed name
—signature being above the typed name while the【T11】 is below it【T11】______
IV. Supplementary requirements
—putting " cc" at the bottom when【T12】 are necessary【T12】______
—putting the initials of the professional typist
-【T13】【T13】______
—resisting templates which are usually【T14】【T14】______
—【T15】 "Office Bob’s offer of help"【T15】______
【T10】
English Business Letter Format
Good morning, everyone. I believe that some of English majors want to work for foreign trade companies after graduation. So today I will focus on English business letter format which is very useful.
When a business that has letterhead stationery writes an English business letter, the first page of the letter uses paper with the printed letterhead and(1) succeeding pages, if any, use matching quality and color sheets without the letterhead. A business with very good quality printing might generate the letterhead graphic with an image embedded in a word processor document.(2) An individual normally won’t use letterhead stationery and won’t attempt to fake it. An attempt at letterhead that produces a tacky result or that conveys pompousness produces effects that you want to avoid.
In an English business letter, everything that you "type" should be in the same typeface and in the same size. You should use "formal English" and you should very carefully check your grammar and spelling.(3) You should arrange things neatly.(4) You should consider the appearance of the letter "at arm’s length" as well as close up— use white space to produce an attractive sheet.
In a conventional English business letter you should see these parts, in order top to bottom.
The first part is return address. This item is the postal address of the author of the letter. Each line of it is left justified—either at a tab stop that puts the information toward the right side of the page or the left margin. Normally the return address is at the top of the page, but you can move it down a little to improve over-all appearance.(5) Do not put e-mail addresses here—if you need to convey an e-mail address: do it in the body of the letter.
The second part is the date of the letter. It is aligned with the return address.(6) Formerly there was never white space between the return address and the date, but some current styles allow blank lines.
(7) The third item, inside address, duplicates what goes on the envelope. It has the formal name of the intended recipient of the letter and that person’s postal address. Each line of the inside address is left justified at the left margin. No email addresses appear here. You can put blank lines between the date and the inside address to fill the page better and to improve the "arm’s length" appearance.
(8) Next comes the salutation. This item formally addresses the recipient. If the addressee is not a friend, you should write "Dear Mr. Brown" or "Dear Mrs. Smith" or "Dear Ms. Jones" or "Dear Mr. Green" or the like. A letter to a close associate might say "Dear Mike" or "Dear Sally".
There is at least one line of white space between the inside address and the salutation. You can put a little more to improve the over-all appearance.
The fifth part is the core of the letter—the body. The body is single spaced. Ordinarily the body contains more than one paragraph. Avoid both extremely short and very long paragraphs.
(9) You can use either indented paragraphs in which the first line is indented more than the rest or block paragraphs in which all lines begin at the left margin. With block paragraphs you must leave extra white space between paragraphs—one blank line or one "empty paragraph" is often used, but you can also use Word’s extra space before or after paragraph option: the extra space should probably not exceed the size of an empty paragraph. With indented paragraphs, extra space between paragraphs is common, but optional. Indented paragraphs should be avoided if the return address was aligned at the left margin.
Special effects like bulleted lists and paragraphs whose left and right edges are both indented should be used very sparingly—avoid them as much as you can. Likewise, consider whether having your paragraphs fully justified, i. e. both left and right edges squared off, which will make the letter look too much like a form letter or a piece of junk mail.
(10) What comes sixth is the closing. This item is something like " Yours truly," or " Sincerely". It is normally vertically aligned with the return address.
Next item is the typed name of letter author, which is aligned with the return address, date, and closing. Leave enough white space above it for a signature.(11) If you have a job title and this letter is being written as part of that job, it is common to type the job title directly below the typed name. An individual writing a letter normally doesn’t include a job-title line.
(12) Finally, if you are supplying copies to people other than the addressee, it is common to put a "cc" list at the bottom left of the last page—" cc" originally stood for " carbon copy to". It is assumed that you will keep a copy of the letter. When the letter is prepared by a professional typist, it is common for the initials of the typist to be supplied at her bottom.(13) If there are enclosures, that fact is often noted there too. An individual writing a letter usually omits these items.
Furthermore, your instructor may have told you not to use a template. Do what your instructor told you.(14) Many of MS-Word’s templates appear to have been created more to show off weird or fancy effects that Word can do than to produce a well-done product useful to the ordinary user. Some of Word’s templates encourage you to produce a tacky document—resist the temptation. If you’re using Word 97, our friend "Office Bob" may pop up when you type the letter’s salutation.(15) If your instructor told you not to use templates, decline " Office Bob’s offer of help".
OK, today’s lecture is over. I hope it will enable you to know exactly how to write a business letter. Next lecture will be held on Monday. See you then.
选项
答案
The closing
解析
本题考点设在分论点处。根据句(10)可知,第6点要讲的是结束语,故答案为The closing,注意首字母大写。
转载请注明原文地址:https://kaotiyun.com/show/WD7O777K
0
专业英语八级
相关试题推荐
______wasthefirstimportantEnglishwomannovelist.
Theincreaseininternationalbusinessandinforeigninvestmenthascreatedaneedforexecutiveswithknowledgeofforeignl
AvowelisdifferentfromaconsonantinEnglishbecauseof______.
WhichofthefollowingisNOTafricativeinEnglish?
WhichofthefollowingisNOTaplosiveinEnglish?
Whichofthefollowingtheorieshasnothingtodowithchildlanguageacquisition?
Sincemultinationalsfirststartedscouringtheearthforlaborandmarkets,theirinterestshavealwaysgonebeyondthatofthe
Sincemultinationalsfirststartedscouringtheearthforlaborandmarkets,theirinterestshavealwaysgonebeyondthatofthe
Pollutionoccurswheneverunnaturalsubstancesareintroducedintoanenvironment.Mostoceanpollutioncausedbyhumansareco
Pollutionoccurswheneverunnaturalsubstancesareintroducedintoanenvironment.Mostoceanpollutioncausedbyhumansareco
随机试题
A评价药物亲脂性和亲水性B药效受物理化学性质影响C作用依赖于药物特异性化学结构D理化性质基本相似,仅仅是旋光性有所差别E药物与受体相互作用时,与受体互补的药物构象对映异构体
人类口腔念珠病的主要致病菌是
病人男性,37岁,因近两周食欲减退,上腹部不适,疲乏无力就诊。体检:肝肋下2cm。有轻度触痛。为明确诊断,首先应检查的项目是
在《评标委员会和评标方法暂行规定》中,对评标委员会组成的要求包括()。
饭店因自身的疏忽,出现超额预订,导致旅客不能入住的,应当()。
我国金融行业主要的专业监管机构包括()。
所有参加此次运动会的选手都是身体强壮的运动员,所有身体强壮的运动员都是很少生病的,但是有一些身体不适的选手参加了此次运动会。以下哪个选项不能从上述前提中得出?
Americans’prideandfaithoftheireconomicsystem,【B1】______thatitprovidesopportunitiesforallcitizenstohavegoodliv
如果子女实体集中的每一个实例都能被唯一地确认而无须了解与之相联系的双亲实体集的实例,则这个关系就被称为______。A)标定型联系B)非标定型联系C)分类联系D)多对多联系
关于分布式数据库,下列说法正确的是()。
最新回复
(
0
)