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  3. It’s interesting that technology often works as a servant for us, yet frequently we become a servant to it. E-mail is a useful t

It’s interesting that technology often works as a servant for us, yet frequently we become a servant to it. E-mail is a useful t

admin2010-01-08  29
问题     It’s interesting that technology often works as a servant for us, yet frequently we become a servant to it. E-mail is a useful tool but many feel controlled by this new vehicle. The average businessperson is getting about 80 e-mails per day and many feel that about 80% of the messages in their "In Box" are of little or no value.
    So, I have four suggestions to help you to become better at "Easing E-mail"
    1. Get off the lists. The best way to deal with a problem is to never have it. If you are receiving a lot of unwanted e-mails, ask to be removed from the various lists. This would include your inclusion in unwanted "cc" lists (抄送名单).
    2. "Unlisted address". Just like getting an "unlisted" telephone number that you share only with those whom you want to give direct access, you might want to get a separate e-mail address only for the important communications you wish to receive.
    3. Check it once or twice per day. Many I speak with are becoming chained to their email server, monitoring incoming email on a continuous basis. Maybe this is because e-mail creates its own sense of urgency, but most of the communications are not all that urgent. I respond to them a couple of times per day.
    4. Deal with it. As you open each e-mail do one of the following:
    a. If it requires a quick response, respond to it and delete it.
    b. If it is going to take any serious amount of time to respond, schedule it for action in your Day Planner and then download the message, save it, or print it out for future action.
    I personally receive approximately 250 e-mails per day and by practicing the suggestions above, I can handle that volume in about an hour, taking advantage of this fantastic tool but not being con trolled by it to the distraction (分心) of more important tasks in my day.
To deal with an e-mails you get, you can do the following EXCEPT ______.
选项 A、downloading every e-mail before you reply
B、responding right away if it’s urgent
C、scheduling it for later reply if it takes much time
D、asking someone else to reply it if it’s not at your convenience
答案A
解析
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