You will hear a speaker giving a group of managers advice on how to give new trainees the general introduction to the company.

Man: Um, OK, er, may I have your attention, please? Thanks. Today, I’ll give a prensen-tation about how to give new trainees the general introduction to the company. Some may take this lightly for they don’t think it significant. However, I must point out that they are wrong.
lt is very important to give new trainees a proper general introduction to a company for it is the first contact of the trainees with their work place, it is generally a formal moment and covers all activities at the arrival of the trainees on the work place. For the trainees the first impression of the work place and staff is very important. A warm welcome in the work place will help the trainees overcome their initial nervousness.
Then arises the question "how to give new trainees a proper general introduction to a company?" Well, there are no magic formulas, but I do have a few tips that I’d like to share with you.
First of all, in order to help the trainees through the orientation period, the supervisor should describe the structure of the company, its principles and philosophy. It’s also necessary to explain the work schedule and the tasks of the different staff members in the team. The trainees should also be fully informed of the Internship Activity Plan. You’d better distribute a brochure or an organisation chart of the company, as well as a practical information document with working hours, necessary phone numbers for the trainees, etc. The information of "the house rules" should also be offered. Actually, since it may interest most trainees, the rules can be given in written form(English or another language).
Then, it is also necessary to let trainees know safety regulations. Appropriate clothing and safety shoes will be provided, etc. lf so required, you will have to distribute a Work Place Risk Analysis form. Regulations and how to act in emergency situations should be clarified for the greenhands, without working experience, are lack of ability to handle the situations. Don’t forget to check if any documents like Internship Agreements have to be filled in or signed.
You are also supposed to explain the work procedures and how the supervision will work out in practice such as making appointments and so on. Inform the trainees how many formal assessment conversations you are going to have. Remember to spare enough time to explain and show equipment.
When the trainees have no more questions about all this, show the premises: the main building, workshops, changing rooms and facilities for different purposes. The practical things to be organised may also include possible visits to other work places or units.
And finally keep this in your mind: the trainees can be really showered with information. Therefore, you’d better put information as much as possible on paper: a well-structured document prevents confusion and misunderstanding.
Operating in a foreign language and in a new culture may be very confusing. In the beginning, check if the trainees understand you. The trainees should be urged to ask questions about anything that is not clear. Constant support and encouragement are vital for a positive working relationship.
Well, I hope that’s helpful to you. Now if anybody has any questions...