首页
外语
计算机
考研
公务员
职业资格
财经
工程
司法
医学
专升本
自考
实用职业技能
登录
外语
English Business Letter Format I . Demands of stationery —the first page is with a letterhead —other pages are of【B1】______and
English Business Letter Format I . Demands of stationery —the first page is with a letterhead —other pages are of【B1】______and
admin
2015-09-30
42
问题
English Business Letter Format
I . Demands of stationery
—the first page is with a letterhead
—other pages are of【B1】______and color【B1】______
—one thing a personal letter should【B2】______: using letterhead【B2】______
II . Matters needing attention as typing
—identical typeface and size
—correct grammar and spelling
—neat arrangement
—use of【B3】______to promote the appearance of the letter【B3】______
III. Sections of a traditional business letter
A. Return address
—justifying each line
—putting it at the top normally
—excluding【B4】______【B4】______
B. Date of the letter
—white space between the return address and the date being【B5】______【B5】______
nowadays
C. Inside address
—consisting of receiver’s name and his/her address
D. Ways to【B6】______the intended recipient【B6】______
E. Main part
—both indented paragraphs and block paragraphs being【B7】______【B7】______
—fully squared paragraphs being cautiously【B8】______【B8】______
F. Closing
G. Typed writer’s name
—signature being above the typed name while job title is below it
IV. Supplementary requirements
—putting "cc" at the bottom when【B9】______are necessary【B9】______
—putting the initials of the professional typist
—noting enclosures
—resisting templates which are usually【B10】______【B10】______
—refusing "Office Bob"
【B1】
English Business Letter Format
Good morning, everyone. I believe that some of English majors wanna work for foreign trade companies after graduation. So today I will focus on English business letter format which are very useful.
When a business that has letterhead stationery writes an English business letter, the first page of the letter uses paper with the printed letterhead and(1)succeeding pages, if any, use matching quality and color sheets without the letterhead. A business with very good quality printing might generate the letterhead graphic with an image embedded in a word processor document.(2)An individual normally won’t use letterhead stationery and won’t attempt to fake it. An attempt at letterhead that produces a tacky result or that conveys pompousness produces effects that you want to avoid.
In an English business letter, everything that you "type" should be in the same typeface and in the same size. You should use "formal English" and you should very carefully check your grammar and spelling. You should arrange things neatly.(3)You should consider the appearance of the letter " at arm’s length" as well as close up—use white space to produce an attractive sheet.
In a conventional English business letter you should see these parts, in order top to bottom.
The first part is return address. This item is the postal address of the author of the letter. Each line of it is left justified—either at a tab stop that puts the information toward the right side of the page or the left margin. Normally the return address is at the top of the page, but you can move it down a little to improve over-all appearance.(4)Do not put e-mail addresses here—if you need to convey an e-mail address, do it in the body of the letter.
The second part is the date of the letter. It is aligned with the return address.(5)Formerly there was never white space between the return address and the date, but some current styles allow blank lines.
The third item, inside address, duplicates what goes on the envelope. It has the formal name of the intended recipient of the letter and that person’s postal address. Each line of the inside address is left justified at the left margin. No email addresses appear here. You can put blank lines between the date and the inside address to fill the page better and to improve the "arm’s length" appearance.
(6)Next comes the salutation. This item formally addresses the recipient. If the addressee is not a friend, you should write "Dear Mr. Brown" or "Dear Mrs. Smith" or "Dear Ms. Jones" or "Dear Mr. Greene" or the like. A letter to a close associate might say "Dear Mike" or "Dear Sally".
There is at least one line of white space between the inside address and the salutation. You can put a little more to improve the over-all appearance.
The fifth part is the core of the letter—the body. The body is single spaced. Ordinarily the body contains more than one paragraph. Avoid both extremely short and very long paragraphs.
(7)You can use either indented paragraphs in which the first line is indented more than the rest or block paragraphs in which all lines begin at the left margin. With block paragraphs you must leave extra white space between paragraphs—one blank line or one "empty paragraph" is often used, but you can also use Word’s extra space before or after paragraph option: the extra space should probably not exceed the size of an empty paragraph. With indented paragraphs, extra space between paragraphs is common, but optional. Indented paragraphs should be avoided if the return address was aligned at the left margin.
Special effects like bulleted lists and paragraphs whose left and right edges are both indented should be used very sparingly—avoid them as much as you can.(8)Likewise, consider whether having your paragraphs fully justified, i. e. both left and right edges squared off, will make the letter look too much like a form letter or piece of junk mail.
What comes sixth is the closing. This item is something like "Yours truly," or "Sincerely". It is normally vertically aligned with the return address.
Next item is typed name of letter author, which is aligned with the return address, date, and closing. Leave enough white space above it for a signature. If you have a job title and this letter is being written as part of that job, it is common to type the job title directly below the typed name. An individual writing a letter normally doesn’t include a job-title line.
(9)Finally, if you are supplying copies to people other than the addressee, it is common to put a "cc" list at the bottom left of the last page—"cc" originally stood for "carbon copy" to. It is assumed that you will keep a copy of the letter. When the letter is prepared by a professional typist, it is common for the initials of the typist to be supplied at her bottom. If there are enclosures, that fact is often noted there too. An individual writing a letter usually omits these items.
Furthermore, your instructor may have told you not to use a template. Do what your instructor told you.(10)Many of MS-Word’s templates appear to have been created more to show off weird or fancy effects that Word can do than to produce a well-done product useful to the ordinary user. Some of Word’s templates encourage you to produce a tacky document—resist the temptation. If you’re using Word 97, our friend " Office Bob" may pop up when you type the letter’s salutation. If your instructor told you not to use templates, decline "Office Bob’s offer of help".
OK, today’s lecture is over. I hope it will enable you to know exactly how to write a business letter. Next lecture will be held on Monday. See you then.
选项
答案
matching/similar quality
解析
本题考查重要细节。根据句(1)可知,第一页之后的部分用质量和颜色与之匹配的信纸,故答案为matching/similarquality。
转载请注明原文地址:https://kaotiyun.com/show/jBKO777K
0
专业英语八级
相关试题推荐
Accordingtotheinterviewer,whichofthefollowingbestindicatestherelationshipbetweenchoiceandmobility?
1 Manypeopleseemtothinkthatsciencefictionistypifiedbythecoversofsomeoftheoldpulpmagazines;theBug-eyedMons
NoEnglishmanbelievesinworkingfrombooklearning.Hesuspectseverythingnew,anddislikesit,unlesshecanbecompelledby
StagesofcultureshockⅠ.IntroductiontoCultureShockA.DefinitionAtypeof(1)【1】______B.Advantages--anoppo
HowPracticeCanDamageYourEnglish?I.NewinterpretationsofspeakingandwritinginlearningEnglishA.Speakingandwriting
HowtoConquerPublicSpeakingFearI.IntroductionA.Publicspeaking—acommonsourceofstressforeveryoneB.Thetruthabou
TipsforEffectiveStudy1.Takegoodnotes.Suggestions:—Takenotesforaparticularclassin【1】;—Dateeach
TipsforEffectiveStudy1.Takegoodnotes.Suggestions:—Takenotesforaparticularclassin【1】;—Dateeach
Accordingtotheinterviewer,whichofthefollowingstatementsisCORRECT?
Accordingtotheinterviewee,whatistheproblemofthepresentscienceeducation?
随机试题
《乌尔纳姆法典》的结构是_____。
关于意外伤害保险责任准备金的说法,错误的是()
权益乘数越大,表明()。I.公司负债程度越高Ⅱ.杠杆利益越多Ⅲ.风险越高Ⅳ.资产负债率越高
商业汇票由银行签发并承兑,银行承诺商业汇票到期日支付汇票金额。()
根据《中华人民共和国合同法》的规定,在买卖合同中,除法律另有规定或当事人另有约定外,标的物的所有权转移时间为()。
党的十八大报告中指出,深化改革是加快转变经济发展方式的关键。经济体制改革的核心问题是()
随着社会生产力的发展,为了促使工人自觉地服从资本家的意志,资本家及其代理人开始采取一些缓和劳资关系的激励制度,这些制度包括()。
阅读下面的说明,回答问题1~问题4,将解答填入答题纸对应的解答栏内。[说明]阅读以下说明,回答问题1~问题4,将解答填入答题纸对应的解答栏内。windowsServer2003是一个多任务多用户的操作系统,能够以集中或分布的
通常软件测试实施的步骤是
TheBestRetailersCombineBricksandClicksA)Retailprofitsarefallingsharply.Storesareclosing.Mallsareemptying.T
最新回复
(
0
)