首页
外语
计算机
考研
公务员
职业资格
财经
工程
司法
医学
专升本
自考
实用职业技能
登录
外语
English Business Letter Format I . Demands of stationery —the first page is with a letterhead —other pages are of【B1】______and
English Business Letter Format I . Demands of stationery —the first page is with a letterhead —other pages are of【B1】______and
admin
2015-09-30
43
问题
English Business Letter Format
I . Demands of stationery
—the first page is with a letterhead
—other pages are of【B1】______and color【B1】______
—one thing a personal letter should【B2】______: using letterhead【B2】______
II . Matters needing attention as typing
—identical typeface and size
—correct grammar and spelling
—neat arrangement
—use of【B3】______to promote the appearance of the letter【B3】______
III. Sections of a traditional business letter
A. Return address
—justifying each line
—putting it at the top normally
—excluding【B4】______【B4】______
B. Date of the letter
—white space between the return address and the date being【B5】______【B5】______
nowadays
C. Inside address
—consisting of receiver’s name and his/her address
D. Ways to【B6】______the intended recipient【B6】______
E. Main part
—both indented paragraphs and block paragraphs being【B7】______【B7】______
—fully squared paragraphs being cautiously【B8】______【B8】______
F. Closing
G. Typed writer’s name
—signature being above the typed name while job title is below it
IV. Supplementary requirements
—putting "cc" at the bottom when【B9】______are necessary【B9】______
—putting the initials of the professional typist
—noting enclosures
—resisting templates which are usually【B10】______【B10】______
—refusing "Office Bob"
【B1】
English Business Letter Format
Good morning, everyone. I believe that some of English majors wanna work for foreign trade companies after graduation. So today I will focus on English business letter format which are very useful.
When a business that has letterhead stationery writes an English business letter, the first page of the letter uses paper with the printed letterhead and(1)succeeding pages, if any, use matching quality and color sheets without the letterhead. A business with very good quality printing might generate the letterhead graphic with an image embedded in a word processor document.(2)An individual normally won’t use letterhead stationery and won’t attempt to fake it. An attempt at letterhead that produces a tacky result or that conveys pompousness produces effects that you want to avoid.
In an English business letter, everything that you "type" should be in the same typeface and in the same size. You should use "formal English" and you should very carefully check your grammar and spelling. You should arrange things neatly.(3)You should consider the appearance of the letter " at arm’s length" as well as close up—use white space to produce an attractive sheet.
In a conventional English business letter you should see these parts, in order top to bottom.
The first part is return address. This item is the postal address of the author of the letter. Each line of it is left justified—either at a tab stop that puts the information toward the right side of the page or the left margin. Normally the return address is at the top of the page, but you can move it down a little to improve over-all appearance.(4)Do not put e-mail addresses here—if you need to convey an e-mail address, do it in the body of the letter.
The second part is the date of the letter. It is aligned with the return address.(5)Formerly there was never white space between the return address and the date, but some current styles allow blank lines.
The third item, inside address, duplicates what goes on the envelope. It has the formal name of the intended recipient of the letter and that person’s postal address. Each line of the inside address is left justified at the left margin. No email addresses appear here. You can put blank lines between the date and the inside address to fill the page better and to improve the "arm’s length" appearance.
(6)Next comes the salutation. This item formally addresses the recipient. If the addressee is not a friend, you should write "Dear Mr. Brown" or "Dear Mrs. Smith" or "Dear Ms. Jones" or "Dear Mr. Greene" or the like. A letter to a close associate might say "Dear Mike" or "Dear Sally".
There is at least one line of white space between the inside address and the salutation. You can put a little more to improve the over-all appearance.
The fifth part is the core of the letter—the body. The body is single spaced. Ordinarily the body contains more than one paragraph. Avoid both extremely short and very long paragraphs.
(7)You can use either indented paragraphs in which the first line is indented more than the rest or block paragraphs in which all lines begin at the left margin. With block paragraphs you must leave extra white space between paragraphs—one blank line or one "empty paragraph" is often used, but you can also use Word’s extra space before or after paragraph option: the extra space should probably not exceed the size of an empty paragraph. With indented paragraphs, extra space between paragraphs is common, but optional. Indented paragraphs should be avoided if the return address was aligned at the left margin.
Special effects like bulleted lists and paragraphs whose left and right edges are both indented should be used very sparingly—avoid them as much as you can.(8)Likewise, consider whether having your paragraphs fully justified, i. e. both left and right edges squared off, will make the letter look too much like a form letter or piece of junk mail.
What comes sixth is the closing. This item is something like "Yours truly," or "Sincerely". It is normally vertically aligned with the return address.
Next item is typed name of letter author, which is aligned with the return address, date, and closing. Leave enough white space above it for a signature. If you have a job title and this letter is being written as part of that job, it is common to type the job title directly below the typed name. An individual writing a letter normally doesn’t include a job-title line.
(9)Finally, if you are supplying copies to people other than the addressee, it is common to put a "cc" list at the bottom left of the last page—"cc" originally stood for "carbon copy" to. It is assumed that you will keep a copy of the letter. When the letter is prepared by a professional typist, it is common for the initials of the typist to be supplied at her bottom. If there are enclosures, that fact is often noted there too. An individual writing a letter usually omits these items.
Furthermore, your instructor may have told you not to use a template. Do what your instructor told you.(10)Many of MS-Word’s templates appear to have been created more to show off weird or fancy effects that Word can do than to produce a well-done product useful to the ordinary user. Some of Word’s templates encourage you to produce a tacky document—resist the temptation. If you’re using Word 97, our friend " Office Bob" may pop up when you type the letter’s salutation. If your instructor told you not to use templates, decline "Office Bob’s offer of help".
OK, today’s lecture is over. I hope it will enable you to know exactly how to write a business letter. Next lecture will be held on Monday. See you then.
选项
答案
matching/similar quality
解析
本题考查重要细节。根据句(1)可知,第一页之后的部分用质量和颜色与之匹配的信纸,故答案为matching/similarquality。
转载请注明原文地址:https://kaotiyun.com/show/jBKO777K
0
专业英语八级
相关试题推荐
Accordingtotheinterviewer,whichofthefollowingbestindicatestherelationshipbetweenchoiceandmobility?
Accordingtotheinterviewer,whichofthefollowingbestindicatestherelationshipbetweenchoiceandmobility?
TipsonHavingMoreFruittoKeepingYouHealthyI.Afewstepsyouneedtohelphavemorefruit:1)Havingfruitaroundi
Ifpeoplemeananythingatallbytheexpression"untimelydeath",theymustbelievethatsomedeathsranonabetterschedulet
A、Theyarenotseriousones.B、Theyarecommittedbyyoungpeople.C、Theyarethemostcommonformofcrimesinthearea.D、The
StagesofcultureshockⅠ.IntroductiontoCultureShockA.DefinitionAtypeof(1)【1】______B.Advantages--anoppo
HowPracticeCanDamageYourEnglish?I.NewinterpretationsofspeakingandwritinginlearningEnglishA.Speakingandwriting
HowPracticeCanDamageYourEnglish?I.NewinterpretationsofspeakingandwritinginlearningEnglishA.Speakingandwriting
TipsforEffectiveStudy1.Takegoodnotes.Suggestions:—Takenotesforaparticularclassin【1】;—Dateeach
Whatcanweknowabouttheintervieweefromtheinterview?
随机试题
组织、细胞代谢障碍所引起的可逆性病变称为
A.药理学的配伍变化B.给药途径的变化C.适应证的变化D.物理学的配伍变化E.化学的配伍变化多巴胺注射液加入5%碳酸氢钠溶液中逐渐变成粉红色,属于
在本案中谁最终享有项链的所有权?()。本案中应由谁承担赔偿责任?()。
项目贷款包括( )。
民事行为主体依法被宣告破产的资格,是指()。
下列有关在审计报告中沟通关键审计事项的说法中,不正确的是()。
关于MMPI,下列说法中正确的是()。
受任于败军之际,________,尔来二十有一年矣。
赵明、钱红、孙杰三人被北京大学、清华大学和北京师范大学录取。他们分别被哪个学校录取的,同学们各自作了猜测。同学A猜:“赵明被清华大学录取,孙杰被北京师范大学录取。”同学B猜:“赵明被北京师范大学录取,钱红被清华大学录取。”同学c猜:“赵明被北京大学录取,孙
请打开考生文件夹下的解决方案文件proj1,此工程中含有一个源程序文件proj1.cpp”之后的一行语句存在错误。请改正这些错误,使程序的输出结果为:Constructorcalled.Thevalueis10Max
最新回复
(
0
)