Look at the notes below. Some information is missing. You will hear two people talking how to chair a meeting through a phone. F

A: Hello, John speaking.
B: Hi, John, this is Mary. Listen, you know that sales meeting next week? My manager has asked me to chair it! I’ve never done that before and I’m really nervous. I know you’ve got a lot of experience in meetings. Can you give me some good advice?
A: Sure! It’s really easy. To get off to a great start, you need to begin on time! Don’t wait for latecomers unless everyone agrees you should. Then welcome everybody to the meeting and thank them for coming. If there’s someone new, you also need to introduce them to the rest of the attendees.
B: OK. Is that all?
A: No! That’s just the beginning! Then you will need to make it clear to everyone what the objectives of the meeting are, how long it will last and what the agenda is.
B: Agenda?! What’s that?
A: Well, it’s a list of all the items to cover in the meeting. Make sure you prepare an agenda well in advance and distribute it to all the people coming to the meeting. That way, they have time to think about any points they want to make and prepare themselves better. The meeting will be much more useful for everybody if they are all clear about what to talk about. Don’t forget to bring some extra copies in case people forget to bring their agendas too — that can happen. Good preparation is the key! It’s surprising how many people don’t prepare well for meetings and then waste everyone’s time and achieve nothing.
B: Thanks John, it sounds really easy!
A: It is, Mary. Listen, call me again if you’ve got any more questions, OK?
B: Thanks, I will. Bye!
A: Bye, Mary.