首页
外语
计算机
考研
公务员
职业资格
财经
工程
司法
医学
专升本
自考
实用职业技能
登录
外语
English Business Letter Format I . Demands of stationery —the first page is with a letterhead —other pages are of【T1】______and
English Business Letter Format I . Demands of stationery —the first page is with a letterhead —other pages are of【T1】______and
admin
2017-03-20
63
问题
English Business Letter Format
I . Demands of stationery
—the first page is with a letterhead
—other pages are of【T1】______and color【T1】______
—one thing a personal letter should【T2】______: using letterhead【T2】______
II. Matters needing attention as typing
—identical typeface and size
—correct grammar and spelling
—neat【T3】______【T3】______
—use of【T4】______to promote the appearance of the letter【T4】______
III. Sections of a traditional business letter
A. Return address
—justifying each line
—putting it at the top normally
—excluding【T5】______【T5】______
B. Date of the letter
—white space between the return address and the date being【T6】______【T6】______
nowadays
C.【T7】______【T7】______
—consisting of receiver’s name and his/her address
D. Ways to【T8】______the intended recipient【T8】______
E. Main part
—both indented paragraphs and block paragraphs being【T9】______【T9】______
—fully squared paragraphs being cautiously【T10】______【T10】______
F. Closing
G. Typed writer’s name
—signature being above the typed name while【T11】______is below it【T11】______
IV. Supplementary requirements
—putting "cc" at the bottom when【T12】______are necessary【T12】______ —putting the initials of the professional typist
-【T13】______【T13】______
—resisting templates which are usually【T14】______【T14】______
—【T15】______"Office Bob"【T15】______
【T13】
English Business Letter Format
Good morning, everyone. I believe that some of English majors wanna work for foreign trade companies after graduation. So today I will focus on English business letter format which are very useful.
When a business that has letterhead stationery writes an English business letter, the first page of the letter uses paper with the printed letterhead and(1)succeeding pages, if any, use matching quality and color sheets without the letterhead. A business with very good quality printing might generate the letterhead graphic with an image embedded in a word processor document.(2)An individual normally won’t use letterhead stationery and won’t attempt to fake it. An attempt at letterhead that produces a tacky result or that conveys pompousness produces effects that you want to avoid.
In an English business letter, everything that you "type" should be in the same typeface and in the same size. You should use "formal English" and you should very carefully check your grammar and spelling.(3)You should arrange things neatly.(4)You should consider the appearance of the letter "at arm’s length" as well as close up—use white space to produce an attractive sheet.
In a conventional English business letter you should see these parts, in order top to bottom.
The first part is return address. This item is the postal address of the author of the letter. Each line of it is left justified—either at a tab stop that puts the information toward the right side of the page or the left margin. Normally the return address is at the top of the page, but you can move it down a little to improve over-all appearance.(5)Do not put e-mail addresses here—if you need to convey an e-mail address, do it in the body of the letter.
The second part is the date of the letter. It is aligned with the return address.(6)Formerly there was never white space between the return address and the date, but some current styles allow blank lines.
(7)The third item, inside address, duplicates what goes on the envelope. It has the formal name of the intended recipient of the letter and that person’s postal address. Each line of the inside address is left justified at the left margin. No email addresses appear here. You can put blank lines between the date and the inside address to fill the page better and to improve the "arm’s length" appearance.
(8)Next comes the salutation. This item formally addresses the recipient. If the addressee is not a friend, you should write "Dear Mr. Brown" or "Dear Mrs. Smith" or "Dear Ms. Jones" or "Dear Mr. Greene" or the like. A letter to a close associate might say "Dear Mike" or "Dear Sally".
There is at least one line of white space between the inside address and the salutation. You can put a little more to improve the over-all appearance.
The fifth part is the core of the letter—the body. The body is single spaced. Ordinarily the body contains more than one paragraph. Avoid both extremely short and very long paragraphs.
(9)You can use either indented paragraphs in which the first line is indented more than the rest or block paragraphs in which all lines begin at the left margin. With block paragraphs you must leave extra white space between paragraphs—one blank line or one "empty paragraph" is often used, but you can also use Word’s extra space before or after paragraph option: the extra space should probably not exceed the size of an empty paragraph. With indented paragraphs, extra space between paragraphs is common, but optional. Indented paragraphs should be avoided if the return address was aligned at the left margin.
Special effects like bulleted lists and paragraphs whose left and right edges are both indented should be used very sparingly—avoid them as much as you can.(10)Likewise, consider whether having your paragraphs fully justified, i. e. both left and right edges squared off, will make the letter look too much like a form letter or piece of junk mail.
What comes sixth is the closing. This item is something like "Yours truly," or "Sincerely". It is normally vertically aligned with the return address.
Next item is typed name of letter author, which is aligned with the return address, date, and closing. Leave enough white space above it for a signature.(11)If you have a job title and this letter is being written as part of that job, it is common to type the job title directly below the typed name. An individual writing a letter normally doesn’t include a job-title line.
(12)Finally, if you are supplying copies to people other than the addressee, it is common to put a "cc" list at the bottom left of the last page—"cc" originally stood for "carbon copy" to. It is assumed that you will keep a copy of the letter. When the letter is prepared by a professional typist, it is common for the initials of the typist to be supplied at her bottom.(13)If there are enclosures, that fact is often noted there too. An individual writing a letter usually omits these items.
Furthermore, your instructor may have told you not to use a template. Do what your instructor told you.(14)Many of MS-Word’s templates appear to have been created more to show off weird or fancy effects that Word can do than to produce a well-done product useful to the ordinary user. Some of Word’s templates encourage you to produce a tacky document—resist the temptation. If you’re using Word 97, our friend "Office Bob" may pop up when you type the letter’s salutation.(15)If your instructor told you not to use templates, decline " Office Bob’s offer of help".
OK, today’s lecture is over. I hope it will enable you to know exactly how to write a business letter. Next lecture will be held on Monday. See you then.
选项
答案
noting enclosures
解析
本题考查重要细节。根据句(13)可知,如果有附件,应该在信的内容中提到,所以填noting enclosures。
转载请注明原文地址:https://kaotiyun.com/show/AWzK777K
0
专业英语八级
相关试题推荐
Businessvisitstendtobeextremelypunctual.Ifyouarrivelatetoabusinessappointment,itwillreflectbadlyonyou.Sot
EmilyDickinsonisanAmerican
EndtheUniversityasWeKnowIt1.ProblemsconfrontingAmericanuniversitiesA.impracticalgraduate【B1】______【B1】______B.
Asmoreschoolsaresetuptoday,learningiscompulsory.ItisanOught,evenworse,aMust,enforcedbyregularhoursandrigi
Whenschoolstartseachyear,themostimportantquestiononthemindsofparentsandchildrenis,whowillmyteacherbe?Thec
JohnFirth,MalinowskiandHallidayaretherepresentativesof______School,knownasFunctionalLinguistics.
HowtoApproachDiscursiveWritingHowtoimprovetheeffectivenessofstudents’writing?Therearesixstageswhichshouldbe
我先是被鸟的鸣声吵醒的。是个夏日的清晨,大概有几十只小鸟在我窗外的槭树上集合了,除了麻雀的吱喳声之外,还有那种小绿鸟的嘤嘤声。我认得那种声音,年年都会有一两对小绿鸟来我的树上筑巢,在那一段时间里,我每天都能听到它们那种特别细又特别娇的鸣声.听了就
“假若我再上一次大学”,多少年来我曾反复思考过这个问题。我曾一度得到两个截然相反的答案:一个是最好不要再上大学,“知识越多越反动”,我实在心有余悸。一个是仍然要上,而且偏偏还要学现在学的这一套。后一个想法最终占了上风,一直到现在。我为什么还要上大学而又偏偏
在我所待的3年半中,共有14位学生被招进他的实验室,最后博士毕业的只剩下5人。
随机试题
在《秋兴八首(其一)》中,移情于景的诗句是
A.胃主细胞B.胃粘液细胞C.胃腺壁细胞D.胃窦部G细胞E.胃壁平滑肌细胞分泌胃蛋白酶原和凝乳酶原的细胞是
患者,女,28岁,风热咳嗽、咳痰不爽3天,到医院就诊,医生根据病情开具处方,其中宜选用的中成药有
《雅典宪章》所提出的功能分区是一种革命,这种革命具体表现在()。①依据城市活动对城市土地使用进行划分②对传统的城市规划思想进行改革③对传统的城市规划方法进行重大改革④突破了过去城市规划追求图面效果的局限性⑤突破了过去城市规划的空间气氛的
双代号时标网络计划能够在图上清楚地表明计划的时间进程及各项工作的()
我国商检机构所签发的各类检验证书,其作用是()
—Is______here?—No,Bobisillathome.
什么是菲利普斯曲线?短期和长期菲利普斯曲线有什么联系和区别?
以下关于综合布线的描述中,错误的是(27)。
Readthetextbelowabouttelevisionnetwork.Inmostofthelines(41-52)thereisoneextraword.Itiseithergrammaticallyi
最新回复
(
0
)