首页
外语
计算机
考研
公务员
职业资格
财经
工程
司法
医学
专升本
自考
实用职业技能
登录
外语
English Business Letter Format I . Demands of stationery —the first page is with a letterhead —other pages are of【T1】______and
English Business Letter Format I . Demands of stationery —the first page is with a letterhead —other pages are of【T1】______and
admin
2017-03-20
76
问题
English Business Letter Format
I . Demands of stationery
—the first page is with a letterhead
—other pages are of【T1】______and color【T1】______
—one thing a personal letter should【T2】______: using letterhead【T2】______
II. Matters needing attention as typing
—identical typeface and size
—correct grammar and spelling
—neat【T3】______【T3】______
—use of【T4】______to promote the appearance of the letter【T4】______
III. Sections of a traditional business letter
A. Return address
—justifying each line
—putting it at the top normally
—excluding【T5】______【T5】______
B. Date of the letter
—white space between the return address and the date being【T6】______【T6】______
nowadays
C.【T7】______【T7】______
—consisting of receiver’s name and his/her address
D. Ways to【T8】______the intended recipient【T8】______
E. Main part
—both indented paragraphs and block paragraphs being【T9】______【T9】______
—fully squared paragraphs being cautiously【T10】______【T10】______
F. Closing
G. Typed writer’s name
—signature being above the typed name while【T11】______is below it【T11】______
IV. Supplementary requirements
—putting "cc" at the bottom when【T12】______are necessary【T12】______ —putting the initials of the professional typist
-【T13】______【T13】______
—resisting templates which are usually【T14】______【T14】______
—【T15】______"Office Bob"【T15】______
【T13】
English Business Letter Format
Good morning, everyone. I believe that some of English majors wanna work for foreign trade companies after graduation. So today I will focus on English business letter format which are very useful.
When a business that has letterhead stationery writes an English business letter, the first page of the letter uses paper with the printed letterhead and(1)succeeding pages, if any, use matching quality and color sheets without the letterhead. A business with very good quality printing might generate the letterhead graphic with an image embedded in a word processor document.(2)An individual normally won’t use letterhead stationery and won’t attempt to fake it. An attempt at letterhead that produces a tacky result or that conveys pompousness produces effects that you want to avoid.
In an English business letter, everything that you "type" should be in the same typeface and in the same size. You should use "formal English" and you should very carefully check your grammar and spelling.(3)You should arrange things neatly.(4)You should consider the appearance of the letter "at arm’s length" as well as close up—use white space to produce an attractive sheet.
In a conventional English business letter you should see these parts, in order top to bottom.
The first part is return address. This item is the postal address of the author of the letter. Each line of it is left justified—either at a tab stop that puts the information toward the right side of the page or the left margin. Normally the return address is at the top of the page, but you can move it down a little to improve over-all appearance.(5)Do not put e-mail addresses here—if you need to convey an e-mail address, do it in the body of the letter.
The second part is the date of the letter. It is aligned with the return address.(6)Formerly there was never white space between the return address and the date, but some current styles allow blank lines.
(7)The third item, inside address, duplicates what goes on the envelope. It has the formal name of the intended recipient of the letter and that person’s postal address. Each line of the inside address is left justified at the left margin. No email addresses appear here. You can put blank lines between the date and the inside address to fill the page better and to improve the "arm’s length" appearance.
(8)Next comes the salutation. This item formally addresses the recipient. If the addressee is not a friend, you should write "Dear Mr. Brown" or "Dear Mrs. Smith" or "Dear Ms. Jones" or "Dear Mr. Greene" or the like. A letter to a close associate might say "Dear Mike" or "Dear Sally".
There is at least one line of white space between the inside address and the salutation. You can put a little more to improve the over-all appearance.
The fifth part is the core of the letter—the body. The body is single spaced. Ordinarily the body contains more than one paragraph. Avoid both extremely short and very long paragraphs.
(9)You can use either indented paragraphs in which the first line is indented more than the rest or block paragraphs in which all lines begin at the left margin. With block paragraphs you must leave extra white space between paragraphs—one blank line or one "empty paragraph" is often used, but you can also use Word’s extra space before or after paragraph option: the extra space should probably not exceed the size of an empty paragraph. With indented paragraphs, extra space between paragraphs is common, but optional. Indented paragraphs should be avoided if the return address was aligned at the left margin.
Special effects like bulleted lists and paragraphs whose left and right edges are both indented should be used very sparingly—avoid them as much as you can.(10)Likewise, consider whether having your paragraphs fully justified, i. e. both left and right edges squared off, will make the letter look too much like a form letter or piece of junk mail.
What comes sixth is the closing. This item is something like "Yours truly," or "Sincerely". It is normally vertically aligned with the return address.
Next item is typed name of letter author, which is aligned with the return address, date, and closing. Leave enough white space above it for a signature.(11)If you have a job title and this letter is being written as part of that job, it is common to type the job title directly below the typed name. An individual writing a letter normally doesn’t include a job-title line.
(12)Finally, if you are supplying copies to people other than the addressee, it is common to put a "cc" list at the bottom left of the last page—"cc" originally stood for "carbon copy" to. It is assumed that you will keep a copy of the letter. When the letter is prepared by a professional typist, it is common for the initials of the typist to be supplied at her bottom.(13)If there are enclosures, that fact is often noted there too. An individual writing a letter usually omits these items.
Furthermore, your instructor may have told you not to use a template. Do what your instructor told you.(14)Many of MS-Word’s templates appear to have been created more to show off weird or fancy effects that Word can do than to produce a well-done product useful to the ordinary user. Some of Word’s templates encourage you to produce a tacky document—resist the temptation. If you’re using Word 97, our friend "Office Bob" may pop up when you type the letter’s salutation.(15)If your instructor told you not to use templates, decline " Office Bob’s offer of help".
OK, today’s lecture is over. I hope it will enable you to know exactly how to write a business letter. Next lecture will be held on Monday. See you then.
选项
答案
noting enclosures
解析
本题考查重要细节。根据句(13)可知,如果有附件,应该在信的内容中提到,所以填noting enclosures。
转载请注明原文地址:https://kaotiyun.com/show/AWzK777K
0
专业英语八级
相关试题推荐
Businessvisitstendtobeextremelypunctual.Ifyouarrivelatetoabusinessappointment,itwillreflectbadlyonyou.Sot
ThefirstimmigrantsinAmericanhistorycamefrom
ChineseCalligraphyCalligraphy,thewritingofcharacters,isoneofthetraditionalfourartsandhasdevelopedovercentu
Whenschoolstartseachyear,themostimportantquestiononthemindsofparentsandchildrenis,whowillmyteacherbe?Thec
ThefirstknownsettlersofBritainwere______
Somepeoplebelievethatthecoursesandmajorsinuniversitiesshouldbeadjustedaccordingtotherealdemandsofworkingposi
ThePurposeofLiteraryAnalysisI.Introduction—makingreadersappreciate【B1】______ofliteraryworks【B1】______—relatinglit
A、Theyarerealistic.B、Theyareshallow.C、Theyareenviable.D、Theyarematerialistic.B本题设题点在观点态度处。根据句(1—1)和句(1—2)可知,采访者认为那些想
A、Arelationship.B、Love.C、Amarriage.D、Acompanion.D本题设题点在文章结尾处。根据句(10)可知,当慢慢变老时,有的人想要的是伴侣,而不是婚姻,因此[D]为答案。
(1)Thepoundingrainbeganinthemiddleofthenight.ThepeopleofJackson,Ohioawoketothesoundthenwentbacktosleep.
随机试题
各级专、兼职督导人员的职务名称分为正副主任督学、督学和_______三级。()
Presumably,excessiveconsumptionoffriedfoodshasseriousconsequencesashasbeenproved.
某办公楼工程,建筑面积153000m2,地下二层,地上三十层,建筑物总高度136.6m,地下钢筋混凝土结构,地上型钢混凝土组合结构,基础埋深8.4m。施工单位项目经理根据《建设工程项目管理规范》(GB/T50326—2006),主持编制了项目管理实施规划
某建筑施工企业在申领安全生产许可证过程中被发现使用虚假材料,则按照《建筑施工企业安全生产许可证管理规定》,其可能受到的最严厉处罚是()。
A公司与B公司均为我国境内居民企业,不考虑所得税因素影响。A公司于2015年~2019年有关投资业务的资料如下:(1)A公司于2015年7月1日以银行存款5000万元支付给B公司的原股东.取得B公司30%的股权,改组后B公司的董事会由7名董事组成,其中A
小梁和丈夫结婚以后,选择离开家乡,和丈夫一起到广州打工,小梁应当自到达广州现居住地之日起()日内提交婚育证明。
给定程序MODI1.C中函数fun的功能是:求整数X的Y次方的低3位值。例如,整数5的6次方为15625,此值的低3位值为625。请改正函数fun中指定部位的错误,使它能得出正确的结果。注意:不要改动main函数,不得增行或删行,也不得更改程序的结构!
有以下程序#includemain(){inta=0,b=0;/*给a赋值a=10;b=20;给b赋值*/print]f("a+b=%d\n",a+b);/*输出计算结果*/}程序运行后的输
(1)St.Petersburg,theverynamebringstomindsomeofRussia’sgreatestpoets,writersandcomposers:Pushkin,Dostoevsky,Tch
Postgraduatedilemmas[A]Decidingwhetherornottobecomeapostgraduatecanbeadaunting(令人畏缩的)prospect.Evenifyouares
最新回复
(
0
)